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SPOKANE COMPUTER INC.

MAG-FILER®

RE: MAG-FILER 2023 SERVICE CONFIRMATION FOR W2 AND 1099 PROCESSING
 

Confirmation of service is REQUIRED by December 1, 2023. It is important that you notify the MAG-FILER

department for scheduling even if you are a prior year’s customer.


Please do not send your file without calling first. For security reasons, we have a secure file upload using Citrix Sharefile.

Once again it is time to schedule the processing of your Payee/Employee records for filing to the IRS/SSA. MAG-FILER

will do all or any part of your processing. We are an approved transmitter and have been a service provider of

E-filing since IRS and SSA filing's inception in 1984.
 

We will do all or any one of the following:

  • Manual entry or import your data

  • Print substitute or official forms if needed (for sending to your payee/employees)

  • Mail forms to recipients in the U.S. (Service does not include 1042-S mailings)

  • E-file to the IRS and SSA (Note: MAG-FILER will automatically e-file your data to the IRS or SSA unless otherwise instructed)

  • IRS TIN matching (Note: Files must be submitted for processing a month before IRS deadlines).

  • Important: The deadline for filing W-2’s (no automatic 30 day extension) and 1099-NEC for non-employee compensation is January 31, 2024.


When processing is complete, the service customer will be sent copies of all processed data in .pdf format through

Sharefile. MAG-FILER will E-file to the IRS or SSA keeping track of the upload and approval status for you.
 

MAG-FILER requires all service customers to sign our service agreement, provide legible copies of all data for entry or

files for importing in .xls (Excel), ASCII (.csv), or .prn (QuickBooks) formats, and pre-pay prior to recipient mailings and E-

filing to the IRS or SSA.
 

To confirm MAG-FILER processing of your data, include the MAG-FILER 2023 Service Agreement and the signed service

information form. Send, fax, or email confirmation by December 1, 2023.


OTHER SERVICES:

We will convert your data files from other accounting systems. This service is done on a quotable basis, depending on file

size and type of file. Minimum charge $390.00.

State W2 filing (for states accepting the MMREF format) is available on a quotable basis. The state reporting file will be

processed and sent back to the customer for forwarding to the specific state. The customer is responsible for including

any required transmittals when submitting reporting their data to specific states.

Fill out and return the MAG-FILER 2023 Service Confirmation along with the signed Service Agreement

 

MAG-FILER 2022 SERVICE CONFIRMATION

Standard Service Pricing:

MAG-FILER service items follow. Please check off the item in the right-hand column for your selection of service or

check the box below pricing if requesting the same service as last year.

Note: Minimum charge for processing is $390.00.

check box

 [ X ] Set up on first Payer/Employer $390.00 

 [    ] Additional Payer $15.00 ea.

 [    ] Additional E-Filing $150.00 ea.

Data format (Select a format below)

 [    ] Data entry (Manual entry of data from forms or report) & E-File $ 2.00 ea.

 [    ] Import (.xls, .csv, .prn or .txt file formats preferred) & E-File $ .80 ea.

Forms Note: Payment is due prior to mailing.

 [    ] Laser Substitute Forms with Envelopes $ 1.00 ea.

 [    ] Mailing recipient copies, one sheet, Copy B Sub or Universal

Note: Postage is due prior to mailing.

Current USPO 1st class pricing

 [   ] W2 State filing $ .50 ea.

 [   ] IRS TIN Matching – Flat rate, per payer $150.00
 

OTHER CHARGES

Editing Charge for data that is difficult to enter or if there is missing information - $150.00 per hour.

(15 minute increments)

Corrections and Additions after original filing will incur additional charges.

Shipping & handling of proofs and client copies sent back to the service customer and any applicable sales tax will be

an additional charge.
 

[    ] CHECK IF REQUESTING THE SAME SERVICE AS LAST YEAR
 

ALL SERVICES INCLUDING SHIPPING MUST BE PAID PRIOR TO THE E-FILING OF YOUR DATA TO THE IRS, SSA, OR W2

STATE (if applicable). METHODS OF PAYMENT: MC, VISA, OR AMEX UNLESS PRIOR ARRANGEMENTS HAVE BEEN

APPROVED.
 

Company
____________________________________________________________________________

Contact

____________________________________________________________________________

Phone

_________________________________________________________


Form type to file (ex; MISC, W2)__________________________ Approximate Quantity __________________


SENDING FILES FOR IMPORT – For SECURITY reasons, please notify Spokane Computer Inc. for upload instructions

prior to sending your files for processing.

You must Confirm processing by filling out this form and signing the MAG-FILER Service Agreement by


December 1, 2023. Mail, fax, or Email confirmation to:

Attn: Jon Pool - MAG-FILER DEPT Phone: 800-565-6576 x202 magfiler support

Spokane Computer Inc Fax: 509-624-0139

14 W Graves Rd Email: magfiler@spokanecomputer.com

Spokane WA 99218


Thank you for continuing to allow Spokane Computer Inc. to file your IRS or SSA information.
 


SPOKANE COMPUTER INC.

MAG-FILER®

SERVICE AGREEMENT 2023

I, the PAYER, agree to allow Spokane Computer Inc. to act as an authorized agent for the processing of Form 1099’s (1042S, 1097, 1098’s,

3921, 3922, 5498’s, W2G), Form W2, State W2, and/or IRS Bulk TIN matching information for submission to the Internal Revenue Service

(IRS), the Social Security Administration (SSA), and any states which require W2 withholding reporting.
 

I certify that, to the best of my knowledge, that the 1099 (1042S, 1097,1098, 3921, 3922, 5498, W2G), W2, any State W2, and/or IRS Bulk

TIN matching information submitted to Spokane Computer Inc. (the authorized agent) for processing, is true, correct and complete.


The IRS Publication 1220 if filing information returns electronically states, “An authorized agent may enter their PIN (Personal

Identification Number); however, the payer is responsible for the accuracy of the returns. The payer will be liable for penalties for

failure to comply with filing requirements”. The Social Security Administration Publication No. 42-007, EFW2 states “If, as an employer,

I use a reporting representative to submit my file, am I responsible for the accuracy and timeliness of the file? Yes”.


Spokane Computer Inc. will make available to me Payee forms (if requested), 1099 (1042S, 1097, 1098, 3921, 3922, 5498,

W2G) and/or W2 file(s) for submission, any State W2 file(s) for submission, IRS Bulk TIN reports, file copies of forms, and

IRS/SSA e-file status reports.
 

I understand it is my responsibility to review and verify the information processed by Spokane Computer Inc. (the authorized agent). In the

event any processing errors are discovered, Spokane Computer Inc. (the authorized agent) will assist you with the correction of those

errors, provided they are discovered within a reasonable period of time.


Spokane Computer Inc. (the authorized agent) will keep all your data furnished to us confidential. Any such information is

kept in the Sharefile secure data center for 3 years unless instructed by the customer to do otherwise.


The payment of all applicable charges to Spokane Computer must be made as provided on the MAG-FILER Service Confirmation. Payments for service must be made before the mailing and/or e-filing of your data. Spokane Computer’s liability is limited to the amount of the service fees charged.


Please sign and date this form prior to processing of your 1099 (1042S, 1097, 1098, 3921, 3922, 5498, W2G), W2, State W2, and/or IRS

Bulk TIN data by Spokane Computer Inc. for confirmation and payment of our services.

_____________________________________

Authorized Signature

_____________________________________

Company Name

_____________________________________

Date

Please sign and date this agreement and Fax, mail, or email to Spokane Computer Inc. – MAG-FILER DEPT.

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